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Important numbers

Electricity044 501 3277
Water and Sanitation044 501 3121
Fire / Rescue044 533 5000
Refuse Removal044 501 3216
Ambulance (Private)072 054 9110
Law Enforcement044 501 3240
Ambulance 10177
Bitou Municipality (Customer Care)044 501 3174/5
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New Horizons
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Harkerville
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Important numbers

Electricity 044 501 3277
Water and Sanitation 044 501 3121
Fire / Rescue 044 533 5000
Refuse Removal 044 501 3216
Ambulance (Private) 072 054 9110
Law Enforcement 044 501 3240
Ambulance 10177
Bitou Municipality (Customer Care) 044 501 3174/5

Motor Vehicle Registration

Overview

We attend to traffic control, registration of motor vehicles, traffic fines, warrants,  road safety and traffic signs.

Your motor vehicle needs to be registered and licensed to comply with national legislation.  If you live within the boundaries of Bitou, you can do so at Motor Vehicle Registration Office in Anchor Cres, Plettenberg Bay, 6600.

There are over a million vehicles currently registered on the Electronic National Traffic Information System (eNatis) (ITP, 2009), which is the official register for all vehicle, driving licence, contravention and accident data.

Vehicle licence payments
You can pay your vehicle licence fees by following these two easy steps:

Postal payments
Post your renewal notice (a MVL2 form) with a cheque made payable to Bitou Municipality to the Motor Vehicle Registration and Licensing Department, Private Bag X1002, Plettenberg Bay, 6600.

In person payments
To renew your motor vehicle licence in person, please bring your renewal notice

(a MVL2 form) to Motor Vehicle Registration office.  If you do not have one, you will need:

* A fully completed and signed Application for Licensing of Motor Vehicle (ALV) form

* Acceptable identification of the registered owner of the vehicle. If a person other than the owner is renewing  the licence, they will need:

* A fully completed Application for Licensing of Motor Vehicle (ALV) form 

 * Acceptable identification of the registered owner of the vehicle

* A letter signed by the registered owner giving the bearer permission to renew the

  licence on behalf of the registered owner.

* Acceptable identification of the bearer

To renew a vehicle licence for a body of persons, such as a business, trust, church and/or organization in person, please bring the following to Motor Vehicle Registration office:

* A fully completed and signed Application for Licensing of Motor Vehicle (ALV) form

* Acceptable identification of the appointed proxy/representative if applicable

* Acceptable identification of a person other than the appointed 

  proxy/representative, provided the bearer has a letterhead authorizing him/her to 

  obtain the licence on behalf of the body of person

 

Application forms

To licence your car:
Application for Licensing of Motor Vehicle form (ALV)

To notify us if you’ve moved or your particulars have changed:
Notification of change of address or Particulars of Person or Organization (NCP )form

To register and licence your vehicle:
Application for Registration and Licensing of Motor Vehicle (RLV) form

To notify us that you’ve sold your vehicle:
Notification of Change of Ownership/Sale of Motor Vehicle (NCO) form

To notify us that your vehicle registration/de-registration documents have been misplaced:
Declaration in respect of Lost Documents (DCT) form

To apply for a duplicate registration or de-registration certificate for you vehicle:
Application for Duplicate Registration/De-registration Certificate in respect of Motor Vehicle (DRC) form

To de-register your vehicle:
Application for Deregistration of Motor Vehicle (ADV) form

To apply for a temporary/special permit for your vehicle:
Application for Temporary/Special Permit (TSP1) form

To register a business register number at the Motor Vehicle Licence and Registration Department
Application and Notice in respect of Business Register Number (ABR) form

These forms are available at MVR office.

 

FAQ’s

 What is ‘acceptable identification’?
 
‘Acceptable identification’ is any one of the following: 

* RSA Identity document (Identification Act 68 of 1997)

* Temporary Identity document (only if valid)

* Traffic Register Number certificate

* RSA driving licence card (only if valid)

* RSA passport (only if valid)

How do I tell if my vehicle licence is due for renewal?
The Road Traffic Management Corporation (RTMC) post renewal notices approximately six weeks before your vehicle licence is due for renewal.  However, the onus is still on you, as the owner of the vehicle, to check and ensure that your licence renewal is due as we cannot guarantee the delivery of the renewal notice.

Failure to renew a vehicle licence results in serious penalties:  as by law, unlicensed vehicles may not be used on public roads.

My address has changed.  How do I notify Motor Vehicle Registration office?
You need to complete a Notification of Change of Address or Particulars of Person or Organisation (NCP) form in full and submit it, along with the acceptable identification of the registered owner or proxy/representative in the case of a body of persons to a Motor vehicle registration office.

What do I do when my financed vehicle has been paid in full?
Financed vehicles are registered with the financial institution as titleholder and their client as the owner.  As only the registered titleholder is allowed to sell or dispose of a financed vehicle, you are therefore required to re-register yourself as the titleholder and owner once your vehicle has been paid for in full.  You will need the following to do so:

* An original letter of settlement and the original certificate of registration for your

  vehicle (obtainable from your financial institution)

* Acceptable identification

 * A fully completed and signed Application for Registration and Licensing of Motor

  Vehicle (RLV) form

A fee is charged for vehicle re-registration (details obtainable from your nearest Motor Vehicle Registration).

Change of ownership:  selling a vehicle
When you sell your vehicle, ensure that you are the registered titleholder by checking your original certificate of registration.  You also need to check that your vehicle licence is valid at the time of sale (by checking your disc, which should be on your windscreen).  Once you have done so, ensure that you record the identity number of the buyer directly from their acceptable identification.  You will the need to bring a completed Notification of Change of Ownership/Sale of Motor Vehicle (NCO) form in person to your Motor Vehicle Registration office.  Ensure that you submit this in in full and in person as the vehicle remains your responsibility until you notify the MVR office of the sale.

Scrapping your vehicle is not a means to notify us of the change of ownership or sale of your vehicle.

How do I inform MVR if I change the colour of my vehicle?
If the colour of your vehicle differs from the colour records on ENatis, please inform your MVR office by completing and signing a Change of Particulars of/Notice in respect of Motor Vehicle (CNV) form.

What is a Request for Police Clearance (RPC) form?
Your vehicle may need to go for a police clearance for any of the following reasons:

* its engine has been replaced

* you have been referred by a vehicle testing station

* the engine differs to what is on record

* the vehicle has been reported as stolen, or it has a duplicate chassis/engine number

An RPC form is printed from eNatis by a MVR office and is required by the police clearance centre to verify the vehicle’s record.  To obtain one, you will need the vehicle’s particulars (its licence number or VIN/chassis number or register number, all of which are obtainable from its certificate of registration) and acceptable identification.  You will also need to state why the vehicle needs a police clearance,  Once you have a RPC form, take it and the vehicle to the police clearance centre with your South African identity document.

I have been advised to keep my certificate of registration in a safe place.  Why?
Your certificate of registration serves as proof of ownership for you vehicle. 

Your vehicle’s particulars such as the VIN/chassis, engine and register numbers can be found on the certificate of registration. 

If your vehicle is financed by a financial institution, the original certificate of registration will be kept by the financial institution until the account has been settled. 

When selling your vehicle, you must supply the buyer with the original certificate of registration identifying you as the titleholder and owner of the vehicle.

How do I apply for a duplicate certificate of registration?
The entity registered as the titleholder of a vehicle on eNatis must apply for a duplicate certificate of registration in person.

Requirements for a natural person:
A fully complete and signed Declaration in respect of Lost Documents (DCT) form and Application for Duplicate Registration/De-registration Certificate in respect of Motor Vehicle (DRC) form

Acceptable identification of the registered titleholder, who must apply in person (Note:  no copies! Only original documents will be accepted)

Requirements for a body of persons:

A fully complete and signed Declaration in respect of Lost Documents (DCT) form and Application for Duplicate Registration/De-registration Certificate in respect of Motor Vehicle (DRC) form

Acceptable identification (only an original document will be accepted) of the appointed proxy/representative on eNatis who must apply in person for the duplicate certificate of registration.

A fee is charged for a duplicate certificate of registration (details obtainable from your MVR office).

When should I de-register my vehicle?
Only the registered titleholder on eNatis has the right to de-register a vehicle.  You should de-register your vehicle as stolen if it has been stolen and not recovered or if you have been advised to do so by your insurance company.

You should de-register your vehicle as unfit for use on a public road if you no longer intend to continue using it because it is in a poor condition or are advised to do so by your insurance company.

Documents required:

* A fully completed and signed Application for Deregistration of Motor Vehicle (ADV)  form

* The original certificate of registration

* Acceptable identification of the titleholder (or proxy/representative if the titleholder is a body of persons)

* A letter of permission giving the bearer authority to de-register the vehicle (with the  

  reason for de-registration) on the titleholder’s behalf (if the transaction is not made by  

  the titleholder in person)

* Acceptable identification of the bearer

* The SAPS case number (for de-registration as stolen)

Please note that scrapping pertains to the condition of your vehicle and is therefore not an acceptable means of notifying us that its ownership has changed, or that it has been sold.

What is a special permit?
A special permit allows you to use an unlicensed vehicle on a public road for a pre-defined purpose e.g. taking your vehicle for a roadworthy test, police clearance, to and from a place of repair and suchlike.  It is valid for three days from the date of issue. 

Strictly no passengers are allowed in a vehicle driving with a special permit.

The requirements to apply for a three day special permit are:

* A fully completed and signed Application for Temporary/Special Permit (TSP1) form

* Acceptable identification of the applicant

* Vehicle identifiers e.g. licence number or VIN/chassis number or register number

Only three special permits per entity (a person or body of persons) per vehicle are permitted at any one time.  Special permits require the payment of a fee (contact your MVR office for details).

How do I apply for a personalised/discreet number plate?
Applications for personalised number plates (e.g. JOHN-WP) or discreet number plates (e.g. CA123) must be made at the Provincial Administration of the Western Cape (PAWC).

They can be contacted on +27 44 501 3406.

How do I change my address on eNatis?
Notification of Change of Address or Particulars of Person or Organisation (NCP) form must be competed in full and submitted with the acceptable identification of the registered owner or proxy/representative in the case of a body of persons to your MVR office.

What documents do I need to introduce a company on e-Natis?
 
* A fully completed and signed Application and Notice in respect of Business Register Number (ABR) form

* Business registration certificate (e.g. certificate of incorporation, founding statement, certificate of name of change)

* A company letterhead nominating a proxy and a representative

* The proxy and representative’s acceptable identification

 * The physical address of the company must be within the City’s boundaries

How do I apply for a traffic register number?
Individuals (natural persons) must submit the following documents to their MVR office:

* A fully completed and signed Application and Notice in respect of Traffic Register Number (ANR) form

* A valid foreign passport

* Asylum-seekers/refugees should have a BI – 1707 document, which is issued by the Department of Home Affairs

* Two identity size photographs

A body of persons requires the following documents:

* A fully competed and signed Application and Notice in respect of Traffic Register Number (ANR) form

* Company/organization letterhead applying for the traffic register number and appointing a proxy and representative

* Acceptable identification of the appointed proxy and representative

 

Motor vehicle registration and licensing office
Mon to Fri   -   07:30 – 15:30
Tel.+27 44 501 3406/3400/3098

Fax:  +27 44 533 4069

Feedback

Mr Gerry Swiegers
Please post feedback to: gswiegers@plett.gov.za

Last published 05 February 2018