● Grade 12 ● Computer literacy (MS Office Applications) ● Code B Driver’s License ● 1-year relevant experience.
● Good Communication Skills and ability to build positive relationships. ●Have passion for working with people and be able to work under pressure; ●Excellent verbal and written communication skills. ●Must be able to communicate in at least two of the official provincial languages; ● Effective organizing and management skills.
●Performs activities/ tasks associated with registering and recording of incoming and outgoing mail/ correspondences ● Assist with transporting of records to Provincial Archives ●Monitoring adherence to procedural requirements related to the accessing and issuing of documents/ files and or coordinating sequences to facilitate documents / file retrieval from users ●Monitor the circulation and retrieval of documents and correspondences ● Maintaining and updating copies of legislative Acts, By-Laws and standing orders ● Performs tasks/ activities associated with the provision of general office support ●Attend to counter service ● Perform routine filing tasks to assist with filing of documents ● Handle the routine tasks regarding the opening and closing of files. ● Provision of messenger/ driver services.
• Written Communication: The ability to communicate in written as appropriate to specific audiences • Oral Communication: The ability to articulate a message in an understandable and convincing manner • Attention to Detail: Ability to scrutinize own work and that of others to ensure accuracy and compliance with the relevant municipal standards • Influence: The ability to interact with others and influence them to adopt the best alternative from a range of options • Ethics and Professionalism: The ability to identify and deal with ethical issues and conflicts of interest • Organisational Awareness: The ability to understand the Municipality’s objectives, and the impact of decisions on the community and the functioning of the department • Planning and Organising: The ability to plan activities within specific timeframes and then to execute these activities according to plan
Information to Consider
Candidates must be willing to be subjected to an interview and competency assessment and must be aware that previous employers and references will be contacted and their qualifications, credit and criminal record will be verified. The candidates will be required to disclose all Financial Interests.
General application forms are available in the application section. The application for this job is available at the bottom of this page. A comprehensive CV, original certified copies of Identification documents, qualifications, and driver’s license must accompany the application form and must be hand delivered/couriered to the Human Resources Section, Bitou Municipality, 1 Sewell Street, Plettenberg Bay or posted to Private Bag X1002; Plettenberg Bay; 6600.
Bitou Municipality is an equal opportunity employer. Candidates from the designated groups, including those with disabilities, are encouraged to apply.
Please take note:
- Only hard-copy applications will be considered. No electronic or faxed applications will be accepted.
- No late applications will be considered. Canvassing of Councilors with the purpose of being appointed is not permitted and proof of such canvassing shall lead to disqualification.
- Submit separate applications when applying for multiple posts and quote reference number.
- Preference will be given to local residents before considering candidates outside the Bitou Municipal Area
If you receive no feedback from us within 12 weeks after the closing date, please accept that your application was unsuccessful.
Bitou Municipality reserves the right not to make any appointment and to re-advertise before a shortlist is compiled.