● Grade 12 ● Personal Assistant, Senior / Executive Secretary or relevant Secretarial Certificate ● 5-8 years’ Secretariate and or Office Administration experience with supervisory experience
● Computer literacy (MS Office Applications) ● Proficiency in at least two of the official languages of the Western Cape (read, write and speak) ● Good human relations, interpersonal, organizational and communication skills ● High level of responsibility ● Ability to work under pressure ● Performs complex administrative functions which requires specialized knowledge ● Operates under limited supervision
● Executes specific instructions and applies laid down procedures with respect to coordinating the diary and specific meetings / appointments of the Municipal Manager ● Performs specific tasks/activities associated with the provision of administrative and secretarial support ● Maintains the executive correspondence/information and recordkeeping system and accesses records of discussions, instructions and correspondence ● Performs tasks associated with the provision of a reception/telephonist service ● Performs tasks associated with the provision of word processing and related office support ● Report to various institutions/ persons ● Interacts with various institutions/ persons
Written Communication: The ability to communicate in written as appropriate to specific audiences
Oral Communication: The ability to articulate a message in an understandable and convincing manner
Attention to Detail: Ability to scrutinize own work and that of others to ensure accuracy and compliance with the relevant municipal standards
Influencing: The ability to interact with others and influence them to adopt the best alternative from a range of options
Problem Solving: The ability to identify potential problem areas to break the problem into component parts, generates potential solutions, select an option
Organisational Awareness: The ability to understand the Municipality’s objectives, and the impact of decisions on the community and the functioning of the department
Planning & Organising: The ability to plan activities within specific timeframes and then to execute these activities according to plan
Ethics & Professionalism: The ability to identify and deal with ethical issues and conflicts of interest
Information to Consider
Candidates must be willing to be subjected to an interview and competency assessment and must be aware that previous employers and references will be contacted and their qualifications, credit and criminal record will be verified. The candidates will be required to disclose all Financial Interests.
General application forms are available in the application section. The application for this job is available at the bottom of this page. A comprehensive CV, original certified copies of Identification documents, qualifications, and driver’s license must accompany the application form and must be hand delivered/couriered to the Human Resources Section, Bitou Municipality, 1 Sewell Street, Plettenberg Bay or posted to Private Bag X1002; Plettenberg Bay; 6600.
Bitou Municipality is an equal opportunity employer. Candidates from the designated groups, including those with disabilities, are encouraged to apply.
Please take note:
- Only hard-copy applications will be considered. No electronic or faxed applications will be accepted.
- No late applications will be considered. Canvassing of Councilors with the purpose of being appointed is not permitted and proof of such canvassing shall lead to disqualification.
- Submit separate applications when applying for multiple posts and quote reference number.
- Preference will be given to local residents before considering candidates outside the Bitou Municipal Area
If you receive no feedback from us within 12 weeks after the closing date, please accept that your application was unsuccessful.
Bitou Municipality reserves the right not to make any appointment and to re-advertise before a shortlist is compiled.