1. In terms of the Municipal Supply Chain Management Regulations 14(1) (a)(i), a municipality must have and maintain a list of accredited prospective providers.
2. The Municipality must use this list when goods and or services are required through verbal, written or formal written price quotations.
3. The Bitou Municipality will use the National Treasury Central Supplier Database (CSD) as a platform from

• Provincial Departments: Supplychainmanagement.hdpfma@westerncape.gov.za
• Municipalities: Supplychainmanagement.hdmfma@westerncape.gov.za

The following limited or non-sensitive information may be revealed:

• Names of all responding Bidders.
• Lead Price of successful Bidder.
• Where applicable, the preferences claimed.
• Reasons for pass-over of the enquiring Bidder’s offer.
• Any further information may be requested by the Bidder in the context of the Promotion of Access to Information Act.

Persons aggrieved by decisions made or actions taken during the implementation of the Bitou municipality policies, may lodge within 14 days of becoming aware of the decision or action taken, a written objection or complaint against the decision or action to the accounting officer or accounting authorities.

The supply chain management system of the organ of state must, irrespective of the procurement process followed, prohibit any award to an employee of the state, who either individually or as a director of a public or private company or a member of a close corporation, who seeks to conduct business with the Bitou municipality.

Fraud constitutes of the following:

• Misrepresentation/providing false information;
• Intent to deceive;
• Prejudice or potential prejudice; etc.

Withholding information as supplier can constitute misrepresentation in terms of the following:

In terms of Criminal Law Amendment Act 105 of 1997:

• Minimum sentence of 15 years’ imprisonment for fraud, theft and forgery.

In terms of the Prevention and Combating of Corrupt Activities Act 12 of 2004:

• Imprisonment for life (High Court).
• Register for tender defaulters (National Treasury).
• Agreements terminated.
• Offenders black listed.

A supplier will only be suspended on the WCSEB for an outdated WCBD 4.

• A supplier will not be suspended on the WCSEB for a non-compliant tax status.
• Tax Clearance Certificate (TCC) is no longer a requirement, the supplier Tax Compliance status can be verified via CSD.

Procurement below R200 000:

• CSD registration is compulsory.

Procurement above R200 000:

• The CSD registration is compulsory.
• The WCSEB registration is not compulsory.

Registration on the CSD and the WCSEB does not apply when procuring via petty cash; from foreign suppliers with no local registered entity; and any other entity as may be directed by the National Treasury (for CSD) and Provincial Treasury (WCSEB) from time to time.