WCBD 4

The WCBD 4 is a compulsory bidding document which is valid for one (1) year in the Bitou municipality and is housed on the Supplier Evidence Bank centrally for all provincial departmental utilisation. To reduce red tape the WCBD4 consolidates the standing bidding documents National Treasury Standard Bidding Documents (SBD) 4; 8 and 9. 

SBD 4: Declaration of Interest compels bidders to verify amongst others; names and identity numbers of directors, trustees, shareholders of companies, enterprises , closed corporations and trusts against relevant staff structure and whether staff are government employees or related to government employees. 

SBD 8: Declaration of Bidders Past SCM Practices empowers the accounting officer/ authority to disregard a bid if a bidder has committed fraud, abuse of the SCM system and /or has failed to perform on any previous contract. 

SBD 9: Independent Bid Determination prohibits an agreement between parties in a horizontal relationship and if it involves collusive bidding; corrupt practices, bid rigging and other fraudulent activities

WCBD 6.1 and B-BBEE certificate/affidavit

• Optional governance documents which are valid for one (1) year.
• WCBD 6.1’s validity is based on the validity period of the BBBEE certificate or affidavit.
• B-BBEE affidavit must have the date, month & year on the space for the financial year-end, e.g., 31 March 2020.
• A Commissioner of Oaths can be designated in the following ways:         

a)   By virtue of the office, they hold meaning ex officio. The minister of Justice issues a schedule of designated officials as part of the Justices of the Peace and Commissioners of Oaths Act;

b)   A Commissioner may also be appointed by a court of law in which case they will be in possession of an appointment letter; and

c)   Member of certain regulatory boards i.e., IRBA, CA(SA), may also be designated commissioner of Oaths but such must be verified on their website.

Examples:

1. South African Police Services (SAPS)
2. Manager of the South African Post Office
3. Independent Attorney (where no conflict of interest exists)
4. Administration of Justice i.e., Clerk of the Court, Peace Officer

To note:

The commissioner must indicate the following:

• Signature
• Print his/her name, in full
• Business address
• Designation or area for which he/she holds their appointment/office help in the case of ex-officio

SAPS official, in accordance with its internal policy, must indicate:

• His/her name, in full
• Force number
• Official stamp of SAPS office where affidavit was affirmed